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How to share work with project stakeholders—and get clearer feedback

4 min read

Jan 26, 2025

How to share creative work with project stakeholders

 

1. Be predictable—share your files the same way every time

Consistency is the foundation of any good process. But it’s not always easy to achieve, especially when sharing large creative files. Email attachments have size limits. And passing around physical printouts is a surefire way to miss something important. 

You need a simple way to share your creative assets—one that works every time, regardless of file format or size. That way, you won’t have to retrain your entire team with every new request. Collaborators will always know where to find the latest version of your work. No more chasing stragglers or re-sharing your files—you’ll get the feedback you need without all the fuss.

There’s one issue: A cumbersome process can create more problems than it solves. You don’t want to get bogged down by unnecessary details. 

That’s why we made sharing creative work as simple as possible. Dropbox lets you share files with anyone. It’s easy for you and your reviewers. Send an entire photo catalog or large video project with just a few clicks. And deliver design proofs instantly after every update. 

Reviewers can even annotate their comments right in Dropbox. This keeps all the context you need—from feedback to a file’s version history—together in one place.

Send large files effortlessly

Securely share files up to 250 GB with Dropbox Transfer. Add passwords, track downloads, and customize branding.

Two creative professionals lean forward on a desk, looking at drawings on a table and a concept on a computer monitor.
A screenshot of Dropbox UI shows user permissions for a "Client Agreement.pdf" file, with a dropdown selecting "Can edit."

How to get useful feedback on your creative work

Nobody knows your work like you do—use that to your advantage. When gathering feedback, tell each reviewer precisely what you need. For example, ask:

  • A writer or editor to review for grammar 
  • Your creative director to comment on the overall design
  • An account executive if your work covers all the client’s must-haves

Being proactive helps you avoid excessive comments. Instead, you’ll get helpful feedback focused around each contributor’s area of expertise. 

Being prescriptive isn’t a problem, but there’s one major pitfall to avoid: unclear directions. Don’t just tell reviewers where you’d like their feedback—show them. With Dropbox, you can mark up comments directly in a file, then share it for feedback. When reviewers open the file, your notes and annotations will be front and center. You can add your comments and questions to a specific part of an image, a video, a design file, or a text doc. That way, your project team knows exactly where their feedback will make the most impact.

Enjoy a more streamlined, simple review process with Dropbox

Great creative work is the sum of many parts, and reviews are a critical step. Getting the right feedback can take your work to new heights. 

On the other hand, confusing or unclear feedback can grind a project to a halt. The key is to help your reviewers help you. Don’t be afraid to ask for exactly what you need. 

When all else fails, always lead by example. Tools like Dropbox file sharing and annotations help you collaborate more effectively with project stakeholders, stick to a simple process, and ask for feedback where you need it.

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